Note: Maya handles administrative enquiries. Academic progress and wellbeing assessments require qualified teaching staff.

📚 For Tutoring & Education Services

Meet Maya —
Your Centre's Always-On Voice

Parents call at 9 pm researching tutors. Students want to enrol in HSC prep the moment they feel the pressure. Maya answers every enquiry, books every assessment, and fills every spot — 24 hours a day, without a single call going to voicemail.

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Maya
Tutoring AI Receptionist
Online — ready to assist
  • Assessment bookings — new student intake, subject & year-level matching
  • Package enquiries — tutoring options, session frequency, pricing
  • Exam prep enrolments — HSC, VCE, ATAR, NAPLAN programme sign-ups
  • Timetable & availability — group classes, one-on-one session slots
  • Session preferences — online vs in-person, tutor matching
0

student enrolments booked via AI voice in the first 90 days

0%

of parent enquiries answered without staff involvement

0%

of assessment bookings happen after hours — outside business hours

0

average satisfaction rating from parents who interacted with Maya

The Process

From Enquiry to Enrolled —
Three Simple Steps

Every parent or student interaction handled automatically, from first contact to confirmed booking.

1

Parent or Student Calls

A parent researching after-school tutoring, or a Year 11 student looking for HSC help, clicks the widget and speaks naturally. Maya answers instantly — no hold, no voicemail, no waiting until the next business day.

2

Maya Qualifies & Matches

Maya gathers the essential details — year level, subjects, learning goals, and preferred schedule. She explains your tutoring packages clearly, handles pricing questions, and identifies the right programme for the student's needs.

3

Books the Assessment

A time is locked in, contact details are captured, and a confirmation is sent automatically. Your team wakes up to a full appointment calendar — every lead followed through, every slot filled.

Real Conversations

5 Scenarios Maya
Handles Every Day

See how Maya guides parents and students through the most common tutoring centre enquiries — naturally, professionally, and without any staff involvement.

Scenario 1

New Student Assessment Booking & Subject Matching

P
Hi, I'm looking to enrol my daughter in tutoring. She's in Year 9 and really struggling with maths and science.
M
That's exactly what we're here for. Year 9 maths and science are two of our most popular subjects. The best first step is a free 30-minute assessment — it helps us understand where she's at and match her with the right tutor. Are mornings, afternoons, or weekends easiest for your family?
P
Saturdays would be great. What times do you have available?
M
We have 9 am, 10:30 am, and 1 pm available this Saturday. Which works best? I'll lock it in and send a confirmation to your email.
Assessment booked for Saturday — parent receives email confirmation immediately
Scenario 2

Parent Enquiry About Tutoring Packages & Pricing

P
Can you tell me about your tutoring packages and how much they cost?
M
Of course. We have three main options: a casual session at $80, our popular fortnightly package at $140 per month, and our weekly intensive at $240 per month — all for one-on-one sessions. Group classes are available from $45 per session. Can I ask what year level and subject you're looking at? That helps me point you to the best fit.
P
My son is in Year 12 doing English and Economics. He needs solid weekly support through the HSC.
M
For Year 12 HSC students we usually recommend the weekly intensive — it gives enough consistency to see real improvement before trials. Shall I book a no-obligation assessment first so we can confirm the right approach for him?
Parent fully informed on pricing — assessment consultation booked
Scenario 3

HSC / VCE / ATAR Exam Preparation Programme Enrolment

S
I'm in Year 11 in Victoria and I want to sign up for VCE tutoring. How does your exam prep programme work?
M
Our VCE exam prep programme runs in weekly sessions throughout the school term with intensive holiday workshops in the lead-up to exams. Each student gets a tailored study plan based on their SAC results and ATAR target. Which subjects are you focusing on?
S
Methods and Chemistry. I'm aiming for an ATAR of at least 90.
M
Both are very achievable targets with consistent preparation. We have specialist tutors for Methods and Chemistry with strong VCE track records. I can get you started with a placement session this week — shall I book that in for you?
Student enrolled in VCE exam prep — placement session scheduled
Scenario 4

Group Class Availability & Timetable Enquiry

P
Do you run group classes? My daughter is in Year 7 and I'm looking for something affordable for maths.
M
Yes, we do — our Year 7 maths group runs on Tuesday and Thursday afternoons, 4 to 5:30 pm, and Saturday mornings from 9 to 10:30 am. Groups are capped at six students for quality reasons. At $45 per session it is one of our most popular options for that year level.
P
Thursday afternoon sounds perfect. Are there spots available?
M
There are two spots remaining in Thursday's group. I can hold one for your daughter right now if you'd like. I just need her name and a contact email to lock it in.
Group class spot reserved — lead captured before parent could reconsider
Scenario 5

Online vs In-Person Session Preference Coordination

S
I live about 40 minutes from your centre. Do you offer online sessions? I'm not sure if online tutoring is as effective as in-person.
M
That is a really common question, and honestly it depends on the student. Our online sessions use an interactive digital whiteboard and screen-sharing tools — many students actually find them more focused because there are fewer distractions. A number of our strongest performers are fully online. What subjects are you looking at?
S
Physics and Maths Extension 1 for the HSC. I'm in Year 12.
M
Both of those suit online very well — worked examples on a shared whiteboard are highly effective for those subjects. We could arrange a trial online session at no charge so you can see for yourself. If you prefer in-person after that, we can switch easily. Would you like me to book that trial session for you?
Objection handled — trial online session booked, student preference noted for tutor matching
What Maya Handles

Six Ways Talking Widget
Serves Your Tutoring Centre

From the first parent enquiry to a fully enrolled student — Maya covers every touchpoint in the tutoring sales journey.

Assessment Bookings

Walk new students and their parents through your intake process. Maya collects year level, subject needs, and scheduling preferences, then confirms a diagnostic assessment slot — instantly, any time of day.

24/7 Booking

Programme & Package Guidance

Explain your tutoring tiers, session frequencies, one-on-one vs group formats, and pricing structures. Maya recommends the right programme for each student's year level and goals — without a sales pitch.

Lead Nurture

HSC / VCE / ATAR Enrolments

Handle the high-urgency Year 11 and Year 12 enquiries that convert fastest. Maya qualifies students for your exam prep programmes, conveys the structure and outcomes clearly, and books the next step immediately.

High-Value Enrolments

Timetable & Availability Enquiries

Answer questions about group class schedules, one-on-one session availability, tutor specialisations, and centre opening hours — freeing your reception staff from the most repetitive inbound calls.

Reduces Admin Load

Online vs In-Person Coordination

Guide students and families through the choice between online and in-centre sessions. Address common concerns about online effectiveness, explain your digital tools, and match each student to their ideal format.

Flexible Delivery

After-Hours Lead Capture

Over 60% of tutoring enquiries arrive outside your staffed hours. Maya captures every lead — parent name, contact details, student year level, and subjects of interest — ensuring no opportunity slips through overnight.

Zero Missed Leads
Integrations

Works With Your
Existing Tools

Maya connects directly with the platforms tutoring centres already rely on — no manual data entry, no double-booking, no friction.

Teachworks

Bookings flow directly into Teachworks. Tutor schedules, student profiles, and billing all sync automatically.

Native Integration

TutorCruncher

Maya creates new leads and books jobs in TutorCruncher — keeping your tutor matching and invoicing pipeline intact.

Native Integration

Acuity Scheduling

Assessment and session bookings land in your Acuity calendar with all student details pre-filled. Confirmations and reminders fire automatically.

Native Integration

Google Classroom

Student enrolment data can be pushed to Google Classroom environments, keeping your digital learning resources in sync with booking records.

Connected

Stripe

Send payment links for deposits, term packages, or workshop registrations immediately after a booking is confirmed — all via secure Stripe checkout.

Payment Ready

Xero

New student bookings create corresponding contacts and invoice drafts in Xero, eliminating manual admin at the end of each term for your accounts team.

Accounting Sync
What Tutoring Centre Owners Say

Trusted by Centres
Across Australia

From boutique tutoring studios to multi-location centres, education businesses across Australia are filling their books with Talking Widget.

★★★★★

We used to miss enquiries every single evening and on weekends. Parents would call at 8 pm to find out about our Year 12 programmes and go straight to a competitor because no one answered. Since adding Talking Widget, our new student enquiries are up 38 per cent and almost every one is followed up before we even open the next morning. Maya is a genuine part of our team now.

RN
Rachel Nguyen
Director, Apex Tutoring Centre — Sydney, NSW
★★★★★

I was worried the AI would come across as robotic to anxious Year 12 families — those calls can be quite emotional. What I found was the complete opposite. Maya is warm, clear, and really listens. She explains our VCE programme confidently, handles pricing questions without hesitation, and always finds a way to get the booking. My admin team has halved the time they spend on inbound calls.

JC
James Cartwright
Owner, Milestone Education — Melbourne, VIC
★★★★★

Running three tutoring locations means reception is always stretched thin. We were constantly losing potential students during our busy HSC period because the phone just rang out. Setting up Talking Widget took less than a day, and within the first two weeks we had filled our Saturday group classes for the term — something that used to take us weeks of follow-up. The ROI is immediately obvious.

PS
Priya Sharma
Operations Manager, Bright Futures Tutoring — Brisbane, QLD
Common Questions

Frequently Asked
Questions

Everything tutoring centre owners want to know before getting started.

  • Maya is typically live within one business day. You provide your centre's details, subject offerings, pricing structure, and booking preferences — we train Maya on your content and embed the widget on your website. Most tutoring centres are answering enquiries automatically in under 24 hours.
  • Yes. Maya is trained on your specific subject catalogue — primary, secondary, HSC, VCE, ATAR, NAPLAN, or any other curriculum framework. She can match students to the right tutor and year-level programme during the initial enquiry, ensuring every booking is correctly scoped before it reaches your team.
  • Yes. Talking Widget integrates with Teachworks, TutorCruncher, Acuity Scheduling, and other popular tutoring and appointment management platforms. Bookings captured by Maya flow directly into your existing system — no double-entry, no missed appointments, and your staff always have an up-to-date schedule.
  • Absolutely — and this is one of the most valuable features for tutoring centres. The majority of parent research and booking decisions happen in the evening, after school and after work. Maya is available 24 hours a day, seven days a week. A parent can call at 9 pm on a Wednesday and book an assessment for the following Saturday without any staff involvement whatsoever.
  • Maya is trained on your exam preparation programme details — subjects covered, session frequency, tutor qualifications, expected outcomes, and pricing. She can explain the programme clearly to both students and parents, help identify how it fits the student's specific exam needs, and book an enrolment consultation or direct assessment. She is designed to convey the focus and urgency that Year 11 and Year 12 families expect.
  • Yes. Talking Widget operates in full compliance with the Australian Privacy Act 1988 and the Australian Privacy Principles (APPs). Student and parent information collected during conversations is handled securely, stored in accordance with data minimisation principles, and is never sold to third parties. Full details are available in our Privacy Policy. For schools operating under additional obligations, we can discuss specific compliance requirements during onboarding.

Ready to Fill Your Assessment Calendar
While You Sleep?

No developer needed. No lengthy onboarding. Your AI receptionist is live within 24 hours — answering parent enquiries, booking assessments, and enrolling students around the clock.

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